Wonju Countdown : 4 weeks before the Festival !

The 16th edition of the Wonju Hanji Festival will be held in the city of Wonju (Gangwon province, in the northeastern part of South Korea) from September 25 to 28, 2014.

This Festival is a major event, and I am both nervous and excited to have a chance to display and sell my creations in such a nice venue.

At this moment, I am still (im)patiently waiting for a confirmation of my participation in the Festival. My application has been sent, and I had a verbal confirmation that my items are appropriate, but I still have to wait until September 2 to get the final "yes"!

In the meantime, I don't have a minute to lose!

A New Chance

As some of you might know, I was going to take part in the Jeonju Hanji Festival in May 2014, but the event was cancelled after a tragic ferry accident occurred in South Korea, leaving the whole country devastated and mourning. It was a very difficult moment for me, as I was looking forward to the Festival and had worked extensively to get ready for it.

After such a bitter disappointment, participating in the Wonju Hanji Festival appears like a golden opportunity for me; it's a new chance that I definitely don't want to miss! I won't spare any effort to make this venture a success.


Getting Ready for my First Festival

On top of being my first take at this specific Festival, it will be my very first time as a seller in a craft show EVER! It is a big stress, but I have decided to "attack" this challenge with the same technique I have developed for the large dinner parties I enjoy throwing several times a year (I must give credit and gratitude to my dear friend Lee for suggesting this approach)!

I have to say that my friends like to tease me about my "Thanksgiving Planner", a 4-page Excel spreadsheet pinned to my refrigerator that allows me to get through Thanksgiving week (for which, in Korea, we get no time off from work) without any meltdowns, broken friendships or emergency trips to Costco!

So, for the Festival I decided to create this planner that I enthusiastically named "Hanji Festival Battle Plan"! It contains three parts: a detailed timeline, a complete inventory and a check list.

1) My Timeline 

I started my planning as soon as I found out that I might be able to participate, which was about 6 weeks before the actual Festival.

In my timeline I made sure to include :

• A "countdown" by weeks, with the exact dates:
• The timeline goes backwards in time, which means that the last week before the Festival is at the top of the chart. I have to work my way up, rather than down;

• The details of every single task that need to be done:
• including the simplest ones (I have a tendency to overlook the obvious when I'm busy);

• The people involved in each of the tasks:
• For example: because I need my friend's assistance to translate my price tags into Korean, I make sure to plan ahead and choose a moment where she would be available to give me a hand;


• A "Production calendar" column in which I list the different items I need to make and/or finish before the Festival:
• I made sure to indicate how many of each type of items I wish to make;
• I tried to keep it realistic, especially considering the free time I have outside of work and the time and energy that the other tasks will demand (e.g. get the business cards and banner printed, prepare the price tags and price lists, etc.)

Timeline
Countdown	Dates	Details	People involved		PRODUCTION CALENDAR
The week of the Event	Sept 21~27
1 week before Event	Sept 14~20
2 weeks before Event	Sept 7~13
3 weeks before Event	Aug 31~Sept 6
4 weeks before Event	Aug 24~30
5 weeks before Event	Aug 17~23
6 weeks before Event	Aug 10~16

2- A complete inventory

My inventory is divided in three columns:

• A column for my target number of items
• A column for the number of actual items that are ready (completely done, ready to ship/sell)
• A column that shows my progress in percentage (number of finished items / target number)

I also use a color code that allows me to see clearly where I stand, and what types of items I should focus on to make sure I reach my objective (from green to red, according to my degree of completion)


3- A Check List

My Check List will certainly be my  most important tool when time comes to pack my bags to go to the Festival. As Wonju is located more than 2 hours away from my place, I have to make sure I don't forget anything essential that would force me to run around town in a city I don't know, or worse... force me to turn around!

My Check List contains an exhaustive list of things I need to bring, prepare and plan for the booth.

The list is divided in seven different sections :

• Items for Sale
• Earrings, plates, trays, hair accessories, etc.

• Display 
• Table cloths
• Racks
• Supports
• Mirrors
• Price tags
• Posters and signs, etc.

• Business 
  
• Small bills and coins
• Receipt pad
• Price lists
• Calculator
• Pen and paper, etc.

• Marketing and Promotion 
• Business cards
• Banner
• List for subscription to my Newsletter, etc.

• Wrapping and Packing 
• Bubble wrap
• Bags
• Ribbon
• Stickers, etc.

• Tool Box
• Extension cord
• Power bar
• Tape
• Scissors
• Screwdrivers
• Glue
• Brushes
• Knives
• Cutting mat
• Post-it notes, tacks, etc.

• Naty's Survival Kit 
• Band aids
• Water and snacks
• Charging cables (for camera, phone, etc.)
• Moist towelettes, gum, sun cream, etc.

Categorizing allows me to stay focused, and to make sure I don't forget anything. Also, placing different things in a category helps me see clearly what is missing, or what would be useful or necessary : writing down  "hammer" in the Tool Kit list will naturally remind me to bring nails, too!

I also decided to include a category for "Naty's Survival Kit" because I have the bad habit of neglecting my own personal needs when I get excited and consumed by a project!


More resources for Craft show preparation

There are so great resources out there to help you prepare for a big event, such as a Festival or a Craft show.

Here are some useful blog posts :
⇝ Craft Show Preparation ~ Getting Ready Set Go! (SPSTeam on Etsy)
http://strategicpromotionforsuccess.blogspot.kr/2013/11/craft-show-preparation-getting-ready.html

⇝ How to prepare for a Craft Fair? (Art Mind)
http://artmind-etcetera.blogspot.kr/2009/07/how-to-prepare-for-craft-fair.html


⇝ 6 Simple Ways to Avoid Dumb Mistakes at a Craft Show : What You Can Learn from a Boy Scout (The Crafts Report)

http://www.craftsreport.com/beginning-business/204-avoid-dumb-show-mistakes.html


⇝ 10 Tips on Surviving Your First Craft Show (Catshy Crafts)
http://catshy.blogspot.kr/2013/01/10-tips-on-surviving-your-first-craft.html

How about you?

Do you have any craft or art show tips to share? how do you prepare for a craft show? Are there essentials missing from my Check list?

Visitors and shoppers, what are you looking for when you visit an Craft show? What are your pet peeves? What are the things that charm you? excite you? annoy you?

Please leave a comment below! I would love to hear from you.

The 17th Jeonju Hanji Culture Festival

I was very excited, as always, to go to the Hanji Festival this year. I've been there three or four times since I arrived in Korea. Along with three of my great girlfriends, I took the 9am bus to Jeonju, in order to enjoy a full day of creation, inspiration and... paper!

I had read on several websites that the Festival this year -- on top of having changed its name from "Hanji Paper Festival" to "Hanji Culture Festival" -- had also changed its location. The festival was no longer held in the gorgeous Hanok Village, but rather next to the Hanji Industry Support Center, a very nice center (dedicated exclusively to my beloved paper) built a few years ago.

When we arrived at the Jeonju bus terminal, we hopped in a cab. I was unable to get the taxi driver to understand me (even if I was reading, syllable per syllable, the name of the place we were aiming for) so we ended up in the Hanok Village. A quick visit to my Hanji teacher's workshop and we were back on the right track! We took a nice 10-block stroll on a nice sunny Saturday morning, until we reached the Festival.

Two new locations for the 2013 Festival 

The new location of the Hanji Culture Festival, in Jeonju

We walked around the different sections of the festival : the information kiosk, outdoor stage, vendor booths, cultural booths (including a booth on Korean taekwondo, Hanji traditional clothing and the Chinese paper cutting art from the city of Soju), etc. There was also a bus stop to take us to Wanju-gun, the second area dedicated to the Festival. After asking to the welcome committee volunteers if a visit to Wanju-gun would be worth the while, we decided not to bother. Evidently we had to take a 30-minute bus ride to get to this second site, where the activities, attractions and booths were basically the same as the ones displayed in Jeonju.

Nice site, skimpy website
The volunteers who welcomed us at the entrance of the Festival were very kind, well informed and they spoke good English. They handed us the English version of the festival brochure, along with a map of the city. If the organization bothered to produce and print an English copy of their documents, why then isn't there an English version of the Festival website? A .pdf version of their English brochure available online would already be a nice start... Korea being one of the most wired and technologically inclined countries in the world, it still amazes me to see how skimpy the websites of major events can be, when they are not totally nonexistent for non-Korean speakers.

Paper snail carrying a city on its back.
Cool symbol of Jeonju "slow city"!

Hanji lanterns at the entrance
of the Festival site

Now, back to the Festival!
The new site was very nice; gorgeous paper lanterns were hung everywhere, as well as Hanji paper banners and flags. At the entrance of the Festival were hung dozens of beautiful white Hanji lanterns, and the Hanji paper snail, symbol of Jeonju "slow city," was there to welcome us as well.

This new location, between the Hanji Industry Support Center and the Jeonju Cultural Center, is an excellent choice. The site is vast and comfortable, less crowded than the Hanok Village and completely car-free, which is great. Unfortunately, it doesn't have the traditional vibe that offers the Hanok Village (with its beautiful houses, tea shops, tiny museums, fountains and sculptures) and it pulls the Festival away from the shop owners, artisans and artists that live and do business in the Hanok Village.

Meeting the Hanji people

Coasters, Picture Frames and
Small Notebooks
Created by Goun Korean Paper
Handicraft Goundanji

We visited the few booths that were displaying the work of Hanji creators, and chatted briefly with a few of them. I was surprised to see that there were very few products for sale (mainly plates, tissues cases, coasters, hair pins and a few lamps) and that there was actually only one Hanji paper vendor! The booths were pretty quiet, and the Hanji artists weren't very voluble about their creations. Where is the enthusiasm? the passion? the excitement?.... Is it because we were four foreign gals, who made them feel uneasy?

Hanji trays
Created by Koper

One of the reasons why I was so thrilled to go to the Festival this year was to meet "the Hanji people". Most of the time I do Hanji alone in my house, surrounded by mountains of paper and my three restless cats. Therefore, having the occasion to meet and discuss with other Hanji lovers was very appealing to me. Unfortunately, I have to admit that I wasn't able to make any real contact at the Festival.

Obviously, the first problem is always the language barrier; in Korea, it is constantly a problem. The presence of a "waygook-in" (외국인, Korean word that literally means "foreigner" and that is used to designated any non-Korean person) usually bring two types of opposite reactions: on one hand, Korean people will feel incredibly shy and will most likely walk away, hide or pretend they didn't see you; or, on the other hand, they will start to giggle (especially the younger ones), say "hello" way too many times and throw at you all the English sentences they have learned since Elementary school. As you can imagine, at the Hanji Festival we experienced both...

Hanji lamps
Created by Doctor Hanji

I was especially surprised to see the young artists at the Doctor Hanji booth waving at me like kindergartners and repeating "hello! hello!" in a high pitch voice when I tried to engage in a conversation with them about their Hanji handicrafts. What is this about? Isn't the Festival supposed to be the occasion to promote your art and skills? Isn't it a wonderful platform to network, meet new people who share your passion, spread the word about your handicraft work and possibly extend your business or creative spectrum?... It seems that the Hanji artisans had a different vision than mine... Honestly, despite the fact that Doctor Hanji had stunning Hanji lamps for sale in their booth, I had no desire to purchase anything, nor to ask questions or try to establish a contact with these fellow craftsmen. I just felt annoyed and walked away.

Book case with drawers
Created by Ye-Dam

Even if I wasn't able to get into real interactions with the Hanji creators, I was still very  impressed with their craftsmanship. I was especially amazed with the work of the "Ye-Dam" team: their booth was filled with gorgeous pieces such as chests of drawers, book cases, tables, tea trays and lamps. Truly stunning work!

In the end, there were about half a dozen booths that were displaying Hanji creations at the Festival, which is too few, in my opinion. Is Hanji a dying art? Where are all the creators? Is having a booth at the Festival too expensive, or not beneficial enough? Or were they all in their own shop in the Hanok Village, instead of being on site at the Festival? It is surely a fair question to ask.

I have to admit that I am tempted to give it a try next year. Imagine that: a Hanji Naty booth at the Festival! A "waygook-in" with a booth at a traditional crafts Festival in Korea.... It could create a very interesting buzz, but it could also scare people away and leave me bitterly disappointed.... What do you think? Is it worth a try?

Get your hands dirty

At the Festival, we decided to make
Hanji square lanterns

One of the most interesting aspects of the Hanji Culture Festival is the hands-on projects. This year, the visitors had the chance to create many different types of objects, such as lamps, lamp shades, pencil cases, hand mirrors, fans, piggy banks, tissue cases, dolls, etc.

The hands-on section of the Festival was very well organized. The visitors were invited to go to the ticket booth, where you could choose the object you wished to create, and pay accordingly (for example, making a square lantern cost 11,000 won). Afterwards you just go to the designated tent, and you will be guided through the process by kind and friendly Festival staff.

11,000 won to make a square
Hanji lantern

My three girlfriends and I decided to make some square Hanji lanterns. No need to say that the presence of four Western girls at a traditional Korean crafts Festival drew a lot of attention; dozens of pictures of us doing Hanji must be circulating these days! We smiled a lot, got our hands all gooey with glue and paper fibers... we had an awesome time!

Doing a hands-on project at a Festival like that is usually a very smooth process: all the pieces are already cut and prepared for you, and you are walked through the process step by step. For someone like me, who's been doing Hanji for a couple of years now, it can also be a little frustrating. I kept looking for my tools on the table, my awesome pair of Japanese tweezers, my spatula, my favorite brush. Also, there isn't much room for creativity and freedom: the pieces are already cut, the colors chosen, the designs expected. It's like giving a coloring book to a painter; it's still a lot of fun, but it feels constraining.

Dried flowers and leaves

Something especially interesting for me was the use of dried flowers and leaves; it's something I had seen done (usually on Hanji fans) but that I had never experienced. The delicate leaves and petals must be handled with much care; their colors and textures are truly wonderful.

Olivia, Lee, Mandy and myself,
after completion of our hands-on project 

Making the whole lantern, from start to finish, took about an hour. We had a very good time doing it, and we are all enjoying this new handmade addition to our home decors. Hanji has this magical way to diffuse a warm and soothing light; believe me, there's nothing like it!




In a following blog post, all about the Exhibit of the Hanji Craft National Contest Winners 2013!


Links to the Hanji creators websites and blogs (in Korean only) :
* Goun Korean Paper Handicraft
* Koper
* Ye-Dam Korean Paper Handicrafts (via Deokjin Self-Sufficiency Promotion Center)